Ever get frustrated looking for that one file on the computer that you can never seem to find? Do you automatically save all of your files in “My Documents” and leave them there to rot away? Having a well-organized computer is just as important as having an organized closet or work space. By following the simple guide below, you will understand how to effectively organize your computer files so you can find them easily in the future.
Behold: The Power of Folders
When it comes to organizing files on the computer, folders are going to be your best friend. You can create a folder for just about anything, even if you only have one file on it. Folders give you another keyword to search for when you start looking for a specific file you need. They also group common items together so you can have one place to go for them every time. This is a no-brainer, we know, but it is the fundamental concept in this guide.
To create a new folder on most operating systems, simply right click on your desktop or inside of a pre-existing folder and then select “New Folder” or “New > Folder” – something along those lines. Be sure to give it a name that best describes what is inside of it, not just “1” or “untitled.”
Different Ways to Classify Your Files
There are several different ways you can go about grouping your files together, depending on what is in them. Common examples include:
- By Subject
- By Date
- By Event
- By Class or Assignment
- By Job or Client
- By Level of Completion (“Turned in,” “Finished,” “To Do”)
- By Importance
Create an organization system that best matches the kinds of files you have on your computer. Don’t be afraid to switch it up from one folder to the next, as long as it makes sense for your organization.
How to Find Your Files No Matter What
Most computers have a way for you to search for files based on words in the files or parts of the titles. If you can remember a keyword from your file that will help you find it, just use your computer’s built-in search option. Think of this as Google, but just for your computer. Try to use the most specific words possible to limit your search results. When saving new files in the future, make sure you accurately label them so they can be found this way. When you don’t feel like sorting through your neatly organized folders, this is a great alternative.