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- Theft of College property - laptops are easy to steal and their relatively high value and easiness to sell makes them common targets of theft.
- Exposure of sensitive, institutional information - misplaced or unsecured laptops may expose sensitive information to the public. In addition, confidential files containing sensitive information may be left on the laptop and be seen by another individual who checks out the same machine.
- Exposure of private information - in addition to information that is sensitive, private information may also be exposed when the laptop is stolen or checked out by another individual.
- Damage of College property - laptops are more susceptible to damage, both due to their portable nature and their relatively fragile construction.
Occidental College Checkout Laptop Policy - ContentWhen an Occidental College community member checks out a laptop, s/he accepts responsibility for safeguarding the laptop itself as well as the data stored on the laptop.
Laptop users are expected to exercise reasonable care and take the following precautions:
- Take appropriate steps to protect the laptop from theft.
- Laptop security cables should be used whenever possible. Security cables will be provided by ITS and ITS staff can provide instruction on proper usage of the security cable.
- Laptops that are not secured with a cable should not be left unattended in a private office without closing and locking the door.
- Laptops that are not secured with a cable and left unattended overnight should be kept in a locked drawer or cabinet, if available. Otherwise, the laptop should be kept out of plain sight.
- Laptops left unattended in a parked car should be kept out of plain sight or locked in the trunk.
Do not work on or save sensitive information on a laptop without taking appropriate precautions
- Sensitive information refers to any data that is protected by College policy, or by any local, state or national laws or regulations. This includes, but is not limited to, education records, personally identifiable information, and confidential internal College information.
- If working with sensitive information, contact ITS to get encryption software installed.
- ITS staff will answer any questions regarding what data is considered sensitive and what is not.
Take care to protect the laptop from damage
- Laptops should not be used in locations that might increase the likelihood of damage.
- Laptops should be kept in a padded carrying case or sleeve during transportation.
Report damage, loss or theft as soon as possible
If a laptop is damaged, lost or stolen and the above precautions were not followed, the person to whom the laptop was provided will be held responsible for assuming part or all of the cost of repairing or replacing the laptop. The determination of responsibility will be made by the Dean of the College in consultation with ITS.
- Reports should be sent to the Library Circulation Desk. The Circulation Desk can be reached by phone at (323) 259-2640 and by email at [email protected]. In the case of theft, a report will also need to be made to Campus Safety at (323) 259-2511 or by email at [email protected].
Degrees and Programs Offered:
Productivity SoftwareWe provide Microsoft Office software on all college computers (PC and Mac). You can convert Word documents to PDFs on your computer but if you wish to edit or work with PDFs you'll need to purchase Adobe Acrobat Pro or work at one of our Creative Stations.
Academic SoftwareThe academic software on our lab computers can be accessed by going into the Start menu at the bottom left side of the page and then opening the All Programs list, where you will find sub-folders for specific disciplines; the software programs are listed within those folders. You'll find ArcGIS, Chemdraw, Mathematica, MATLAB, SPSS, and Stata as well as other course-specific applications.
Creative SoftwareThe Creative Stations and oMac Lab have Adobe graphics and publication tools.
Software available for your personal computer
Sophos Anti-virus SoftwareAvailable for Students, Faculty and Staff for both Windows and Mac. Keep your computer safe from viruses and malware by downloading and installing Sophos' free versions for Windows or Mac. Please note these links are only for personal computers; contact the Technology Helpdesk if you need assistance with Sophos software that is installed on an Oxy computer.
If you have Windows 10:Windows 10 includes anti-virus protection courtesy of Microsoft Windows Defender. Therefore, you do not need to install Sophos Anti-virus. However, Sophos is compatible with Windows 10 if you wish to use it but it is recommended that prior to installing it, you manually remove any other anti-virus products you might already have installed (e.g. McAfee, Symantec/Norton, etc.).
Microsoft OfficeAvailable for Faculty, Staff, and Students. You may use Office365 which is an online version of the Microsoft Office suite on your personal machine at home or on campus for the duration of your career at Oxy. Simply visit https://www.office.com and sign in with your OXY login credentials. Please email the Technology Helpdesk to let us know if you have any questions.
MathematicaAvailable for Faculty, Staff and Students. Sign up for an account and download the software.
MATLABAvailable for Students. Sign up for an account and download the software.
Remote ComputingOxyAccess Available for Faculty and Staff. OxyAccess (provided through a software called Parallels RAS) provides access to files stored on your G: and H: network drives. PC users can also be set up to access their office PC desktop from a personal machine (useful if departmental software is installed locally on your Oxy PC). Contact the Technology Helpdesk to be set up for access. View installation instructions.FTPS connections Available for Students, Faculty and Staff. You can use an FTP client that supports secure FTPS connections to access files stored on your Oxy network drives such as the G:, H: and S:/ drives.
View set-up instructions
Purchasing SoftwareIf you would like to purchase software for yourself or your department, please contact the Technology Helpdesk with your request. We'll work with you to make sure the software will work in our network environment, review the licensing you need, obtain the quote and place the order. Note that we have a Volume License Agreement with Adobe that allows us to get the best possible pricing for Occidental College Adobe licenses. Pick a single product from their catalog or compare the Creative Suite options, let us know what you would like to purchase, and we'll take it from there.
To know more about laptop programs, click here.